Last updated 5th September 2022

 

We are looking for a passionate part-time Weddings and Events Coordinator at Rossett Hall Hotel.

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We require a revenue driven individual who must have exceptional organisational skills,

a keen eye for detail with flawless guest service skills.

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Within this role you will be working alongside the Events Manager and Events Team, you will be responsible for coordinating bookings for private event spaces from enquiry stage through to arrival.

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The successful candidate will play an integral role within our business ensuring each Wedding,

Event and Conference is executed with perfection.

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You will showcase our hotel with knowledge and enthusiasm, paying particular attention to our

guest’s individual requirements.

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You’ll love working with our team, guests, and suppliers, exhibiting passion and commitment

whist creating and maintaining a unique and wonderful reputation from day one.

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Main Responsibilities include:

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· Answering the telephone in a polite and courteous manner

· Making calls to potential clients that have enquired with us

· Dealing with emails and enquiries, responding to all enquiries in a timely manner

· Conducting show rounds and putting together quotations for wedding/event clients

· Driving sales in line with company targets, liaising with the Events Manager

· Converting enquiries into sales, ensuring maximum revenues are achieved

· Arranging and conducting pre-wedding meetings and event details meetings

· To ensure that all diaries and systems are kept up to date at all times

· Collecting payments and invoicing as required

· Working with and communicating to the banqueting team to ensure the smooth running and

execution of all events/weddings on site

· Office administration

· Helping to organise and attending in-house Wedding Showcase Days and Evenings

· Exhibiting at occasional external Wedding Fayres

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Skills Preferred:

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· Previous experience in a Hotel environment is preferable

· To have a great personality and be genuine, approachable, attentive and instinctive

· To enjoy the buzz of being busy

· To be smart and well-presented

· Excellent communication skills including spoken and written English

· To be proactive and sales driven and able to confidently negotiate

· Great organisation and administration skills and a real eye for detail

· Available to work shifts within Monday-Sunday, mostly weekends, upon a rota basis

· Good numeracy and literacy

· Previous operational knowledge and experience of IT Events Diary Management system

preferably Rezlynx would be an advantage

· Good working knowledge of Microsoft Office

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Job Type: Part-time

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· 8 hour shifts

· Monday to Sunday (predominantly Sunday as one of the main shifts)

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Experience:

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· 1 year in a similar role (preferred)